| December 8, 2008 Horses Rock Membership Meeting Time: 7:00 to 8:00 West Rural Community Center Draft of Minutes These minutes will be submitted for approval at the next membership meeting on January 12, 2009 As president Kaitlyn Shaheen called the meeting to order We said the pledge of allegiance and the 4H Pledge Our secretary, Helenna Snowden, took attendance and noted that there were 2 elementary members, 5 middle school members and 3 high school members present, adding to a total of 10 members Then Helenna read the minutes and they were approved after one change was made Kaitlyn introduced our guest, Lyle Bergeleen, who had agreed to come and talk to us about hoof health Mary Grace Horne reported that we currently have $1,716.63 in the bank. Committee Reports Program Committee: Kylie Husta informed us about a youth reigning clinic from December 13 to 14 Fundraising Committee: Mary Grace told us about a Signal Hill play day, but no date has been set yet Signal Hill Report: Lucy Ryan discussed the shortage of horses problem on ride nights and we decided that members who don't own horses would have precedence Lucy will also provide Kathy with a roster of 4H members for these rides Community Service: Lauren Swift volunteered to organize the D-Ranch clean-up Membership Committee: It was moved that more information would be gathered about 4H sweatshirts It was moved and seconded to dispense with the rest of the agenda in order to have our program Program Kaitlyn Shaheen gave a presentation on Laminitis Kaitlin Petras gave a presentation on hoof abscesses Then our guest, Lyle Bergeleen talked to us about laminitis and other hoof problems and also about correct shoeing |
Friday, December 26, 2008
December 8 membership meeting minutes
Wednesday, November 12, 2008
Draft of Minutes for the Membership Meeting on November 10,2008
November 10, 2008 Horses Rock Membership Meeting Time 7:00 PM to 8:00 PM West Rural Community Center Draft of Minutes These minutes will be submitted for approval at the next membership meeting on December 8, 2008
As president, Kaitlyn Shaheen called the meeting to order We said the Pledge of Allegiance and the 4H Pledge Our secretary, Helenna Snowden, took attendance. There were 5 elementary members, 5 middle school members, and 3 high school members present, adding to a total of 13 members. Kaitlyn Shaheen gave the Financial Report: currently, we have $2,013.33 which will decrease after we buy our T-shirts
Committee Reports
Programs Committee: Kylie Husta, our 1st Vice President, asked for program suggestions and told us that on Sunday, November 16 from 2:00 to 3:30 will be a trash pick-up along the road leading to Pace Bend Park. Directions can be found on the 4H website. Afterwards there will be Pizza and hot tub swimming at Holly Carson's house.. There will also be a clean-up at Signal Hill on December 3 from 5:00 to around 5:30. Fundraising Committee: Kaitlyn told us that we will be having a Play-Day as a fundraiser and that every 4H member should try to raise $50 dollars and get sponsors. There will be more information on this in February.
Community Service: Elena Enno, our 3rd Vice President, reviewed the shoebox project, and we later documented that Elyse Runkle, Kaitlyn Shaheen, Helenna Snowden, Kylie Husta, Meghan French, Hannah McVaney, Elena Enno, Emma Ryan, and Lucy Ryan brought shoeboxes. Elena also told us that there will be a clean-up at D-Ranch, the place we use for Drill-Team meetings, but it has not yet been scheduled. There will also be volunteer opportunities helping disabled children ride horses, but more information is still being gathered on this subject.
Recreation/Social Committee: The awards banquet, which is where those who have contributed to the club will be recognized, will be held sometime in August at Holly Carson's house.
Membership Committee: Hannah McVaney, our 2nd Vice President, explained the 4H Connect website to us. All 4H members need to register there.
Drill Team Report: Kaitlin Petras, our Drill Team Leader, gave the Drill-Team report. The Drill-Team will meet on Sundays at 4:00 PM at D-Ranch until lights are put up, at which point Drill-Team will meet on Mondays. At the next Drill-Team meeting, which will be on Sunday the 23rd, Eric Carville will come to instruct. There are currently six Drill-Team members, and eight are needed to compete, so if someone else wants to join, they can come to the next meeting.
Vet Project Report: Kaitlyn reviewed the Vet Project, which is a five year project done by Texas A&M. Currently seven members are interested, but the project has not been officially started yet. Meghan French gave the Junior Horsemanship Report.
Other New Business: We moved and seconded that our T-Shirts this year will be yellow with green writing and a less feminine horse design.
Program: We played a getting-to-know-each-other game which consisted of each person saying three things about themselves, two of which are lies, and everyone guessing what the truth is.
We moved and seconded the adjourning of the meeting
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Tuesday, October 14, 2008
Draft of Minutes from October 13 Membership Meeting
October 13, 2008
Horses Rock Membership Meeting
Time: 7:00 PM to 8:00 Pm
West Rural Community Center
Draft of Minutes
These minutes will be submitted for approval at the next monthly membership meeting on November 10, 2008
Codi called the meeting to order and we appointed Elyse Runkle as temporary Secretary.
We said the Pledge of Allegiance and the 4-H Pledge and Motto
Elyse took the roll-call and marked the attendance. 5 elementary members, 5 middle school members and 5 high school members were present, adding to a grand total of 15 members.
Our new member Mary Grace Horne was introduced to the Club
It was moved to dispense with the reading of the minutes
Codi gave the Financial Report: as of September 18, 2008 the bank statement was $1,885.16
There were no Committee Reports and no unfinished business
New Business
Officer Elections: Holly Carson explained the duties of the various officers
We distributed the positions as follows:
Kaitlyn Shaheen as President
Kylie Husta as 1st Vice President
Hannah McVaney as 2nd Vice President
Elena Enno as 3rd Vice President and County Council Delegate
Mary Grace Horne as Treasurer
Helenna Snowden as Secretary
Elyse Runkle as Reporter
Announcements:
We discussed Community Service idea – Shoeboxes filled with presents for underprivileged children and distributed in time for Christmas. These should be brought to the next meeting
Program-none
Recreation-none
Sunday, March 23, 2008
March 10th, 2008 Membership Meeting
Meeting notes were taken by Kaitlyn Shaheen and the minutes were compiled by Casey Carville
Call to order: Casey Carville brought the meeting to order at 7:04 PM.
Pledges: The group recited the Pledge of Allegiance, and the 4-H Motto and Pledge,
Inspirational:
Roll Call: Attendance was noted for the members present
Reception of new members and recognition of guests: Casey Carville introduced a guest and new member prospect, Walter Collier.
Reading and Approval of the Minutes: Then minutes from the Februrary Membership Meeting were read
Unfinished Business:
APRIL 12th PlayDay: Ms. Holly Carson then discussed the play day on April 12 and called for adult volunteers to help with the event. We need two adults to help with the registration table, one adult to give out ribbons, two adults to work the bake sale and concessions, and one adult to mange the tack swap, with Kathy being in charge of conducting the classes, setting up the arena for each event, and announcing. Announements were placed in four local horse publications and several emails sent to local horse organizations. It was moved, seconded and voted in favor of ordering participation ribbons for the upcoming play day show. It was also moved, seconded, and voted in favor of switching the age groups to 8-under, 9-12, 13-17, and 18-over in order to even out the numbers in each class. It was suggested and approved that we offer paid exhibitions before each class at $5 an exhibition run.
DRILL TEAM FORMATION Drill Team was then discussed and we have 7 interested members. We talked about possibly giving an exhibition at the District show since we cannot compete there. We discussed the possible need to practice on a week night and discussed that we could not necessarily use Signal Hill as it may conflict with their business operations. If we needed another night, and Signal Hill was not available, alternate riding arenas were discussed.
APRIL 4th-5th RETREAT The money was sent to the Highland Lakes to Secure the Facilities. Members need to register as soon as possible. Registration is available on the Web Site. The State-Wide Trash-Off will be part of Saturday’s activities during the retreat.
New Business: Financial it was decided that we would modify the web site to include a page where members could review the financial workings of the club. It was also approved to order a check card for the club so that Ms. Carson would be able to discontinue using her personal Visa for the club.
District Show It was brought up that the District Show - in Seguine on June 26th – paper work was due on May 1st . When available, the form will be posted on our Web Site. To participate in districts each member will need to complete a new Horse Ownership Validation Form which will also be placed on the Web. This new requirement will be submitted to the Extension office and will require a $10 fee (also new requirement this year dictated by the State Wide 4-H organization) It was moved, seconded and voted in favor of all people sending in their own District contestant forms. It was also voted in favor of people sending in their own validation forms.
Drill Team We then discussed having backup horses for Drill Team competitions in case one gets hurt.
Fall Banquet: It was then moved, seconded and voted in favor of having an annual Honors Banquet and to have this banquet in August.
Election of Officers: Finally, it was moved, seconded and voted in favor of electing Casey Carville as president for the remaining 4-H year. It was also voted to have all other officers stay the same with the exception that Codi Spence shall be First Vice-President. This action had previously been voted on and accepted by the existing executive committee consisting of the prior slate of officers and the Club Manager.
Program: There was no special program
Adjournment: The meeting was adjourned at 8:26.
Recreation (there was no Adult meeting or recreation following the adjournment)
February 11, 2008 Membership Meeting
Call to order Codi Spence brought the meeting to order at 7:10.
Inspirational
Pledges
The group said the Pledge of Allegiance, and the 4-H Motto and Pledge,
Roll call Members present were noted on the attendance sheet
Reception of new members and recognition of guests Our newest member was introduced, Helena Snowden, and we repeated the motto and pledge.
Reading and approval of minutes The reading of the last meeting’s minutes was suspended
Reports-officers, committees, project groups, special activities, leaders
Drill Team Report: we had a Drill Team discussion led by Casey Carville. We discussed the number of horses compared to the number of members and decided that Mr. Eric Carville offered to find out he rules on ownership of show horses; dates and locations for drill meetings were included in this topic.
April Play Day It was then decided that Alena would also ask about dates for the upcoming “play day” at the Signal Hills Arena.
TEXAS A&M Open House A discussion on the open house at A&M on march 29th from 9-5 was led by Ms. Carson.
February Trash Pick-up Ms. Carson announced that the trash pick-up day was rescheduled and to check your email for that!
Unfinished business
April Retreat Ms. Holly Carson led a discussion on the member approved 4-H retreat. The date of April 4th was confirmed at the Highlands Lake and Conference Center. It was decided that a committee will be put together (consisting of officers) to plan the retreat.
New business
District Show It was brought up that the District show paper work - in Seguine on June 26th – was due on May 1st.
Club Work Day at Signal Hill Ranch It was moved, seconded, and voted in favor of having a “giving back” work day at the Signal Hills Arena on Nutty Brown Rd. Alena Enno volunteered to discuss work day dates with the owner.
NEW ROSTER Ms. Carson announced that a new roster would be sent out.
WEB SITE It was decided that the internet will be an important tool for this county 4-H since it is so large.
Horse Judging Team A possible horse judging team was discussed as we have much interest in it from other parts of the county. There is a judging camp in July at A&M, and a “how to” video on the website.
Parent Volunteers The importance of parent volunteers was brought up because Ms. Carson and Mr. Carville cannot head up every committee.
Program Meeting Prodecures We then had a quick “reminder” lesson on Parliamentary Procedure
Adjournment
It was moved and seconded for the end of the meeting. The meeting was adjourned at 8:21.
Recreation (Adult meeting, during recreation) We did not host any recreation
Friday, March 21, 2008
November 4, 2007 Monthly Membership Meeting
Codi Spence, President, brought the meeting to order at 2:15 P.M.
OLD BUSINESS:
November 10th Horse Show:
Distribute Flyers Everyone was encouraged to print the Show Flyer from the Web and post at any local barn, grocery, vet, feed store or stable.
Adult Volunteers are needed: Parents will be needed to help with the show .
Adult leaders are: Registration and Scoring and Award Distribution – Suzanne Harris, Concessions – Mark Kimbrough, Bake Sale – Betty Jane Enno, 4-H Booth and Tack Swap – Holly Carson. Arena set-up, judging, announcements, parking – Kathy Kentala
Web Site: Everyone was reminded that the Web Site continues to be improved with more items being added. The Web is the source for the most up-to-date information on the Club activities and information. Our web site is www.horsesrock.org
NEW BUSINESS
New Member Introduction: Casey Carville is from Tomball, TX, just northwest of Houston. Casey has 3 horses. One is a two-year-old and she is doing a futurity project with him. Casey is 16 years old and is a junior at Lake Travis High School. She has been competing at State in Abilene for the past 6 years as well as in District competitions. Casey won first for the past 4 years in Precision riding division with West Harris County 4-H mounted drill team at District, and second for the past 3 years in the open drill team division. In West Harris County 4-H Casey was an officer for the past 4 years serving as Historian, Recording Secretary, and Second Vice-President. Casey brings a lot of experience to our club. We are excited to welcome Casey to Horses Rock 4-H.
Meeting Changes
The Horses Rock General 4-H Membership Meetings (without horses) will be held the second Monday of each Month at 7 PM. The purpose for the change is to separate the ride meetings from the membership business meetings. A central location for the monthly membership meetings will additionally make membership to our club more available to others in Travis County. We are looking for a community room in the Westlake area. ANY SUGGESTED LOCATIONS ARE APPRECIATED. The format will include officer reports, votes, event planning, leadership development, and FUN. We will frequently feature speakers and special topic workshops. The meetings are an opportunity to develop leadership, participate in the running of the club, experience more that 4-H has to offer, and get to know each other better. The meeting will be horseless. Next meeting will be Monday night December 10th - location to be announced.
Officer Elections (Committee Chairmanships)
Elections will be held at the next membership meeting Dec. 10 7:00 P.M.
Senior Positions
President
Vice President (Programs)
2nd Vice President (Social)
3rd Vice President (Community Service)
Treasurer (Membership)
Junior or Senior Positions
Secretary (Fundraising and Courtesy)
County Counsel Delegate
Historian (Club Photography)
Monthly Meeting Days
- Meeting and riding days will be different
- 7:00 or 6:30 (meeting times) on the second Monday evening of each month
- Wednesday rides and 1st Sunday of the month rides will still happen
- Speakers
- Educational without horses
- Second Monday of every month-centrally located (Westlake)
- Meeting will last approximately 1 hr to 1 ½ hours
Misc
- The officers plan to introduce the “Honors Program” - each member has a project
- The officers want to have a end of year banquet for the Club
- The officers would like to initiate a Horses Rock Scholarship program
- Community Service – Horses Rock is going to be a partner in the Adopt a Highway for Pace Bend Park Road Highway 2322
- Adult Volunteers are needed to get involved in helping our Club with putting together a Horse Judging Team, Horse Quiz Bowl Competition, Vet Project, etc.
Casey moved the meeting be adjourned. Sarah seconded the motion. Meeting was adjourned at 3:04 pm