Horses Rock 4-H Minutes from March 10, 2008 Meeting
Meeting notes were taken by Kaitlyn Shaheen and the minutes were compiled by Casey Carville
Call to order: Casey Carville brought the meeting to order at 7:04 PM.
Pledges: The group recited the Pledge of Allegiance, and the 4-H Motto and Pledge,
Inspirational:
Roll Call: Attendance was noted for the members present
Reception of new members and recognition of guests: Casey Carville introduced a guest and new member prospect, Walter Collier.
Reading and Approval of the Minutes: Then minutes from the Februrary Membership Meeting were read
Unfinished Business:
APRIL 12th PlayDay: Ms. Holly Carson then discussed the play day on April 12 and called for adult volunteers to help with the event. We need two adults to help with the registration table, one adult to give out ribbons, two adults to work the bake sale and concessions, and one adult to mange the tack swap, with Kathy being in charge of conducting the classes, setting up the arena for each event, and announcing. Announements were placed in four local horse publications and several emails sent to local horse organizations. It was moved, seconded and voted in favor of ordering participation ribbons for the upcoming play day show. It was also moved, seconded, and voted in favor of switching the age groups to 8-under, 9-12, 13-17, and 18-over in order to even out the numbers in each class. It was suggested and approved that we offer paid exhibitions before each class at $5 an exhibition run.
DRILL TEAM FORMATION Drill Team was then discussed and we have 7 interested members. We talked about possibly giving an exhibition at the District show since we cannot compete there. We discussed the possible need to practice on a week night and discussed that we could not necessarily use Signal Hill as it may conflict with their business operations. If we needed another night, and Signal Hill was not available, alternate riding arenas were discussed.
APRIL 4th-5th RETREAT The money was sent to the Highland Lakes to Secure the Facilities. Members need to register as soon as possible. Registration is available on the Web Site. The State-Wide Trash-Off will be part of Saturday’s activities during the retreat.
New Business: Financial it was decided that we would modify the web site to include a page where members could review the financial workings of the club. It was also approved to order a check card for the club so that Ms. Carson would be able to discontinue using her personal Visa for the club.
District Show It was brought up that the District Show - in Seguine on June 26th – paper work was due on May 1st . When available, the form will be posted on our Web Site. To participate in districts each member will need to complete a new Horse Ownership Validation Form which will also be placed on the Web. This new requirement will be submitted to the Extension office and will require a $10 fee (also new requirement this year dictated by the State Wide 4-H organization) It was moved, seconded and voted in favor of all people sending in their own District contestant forms. It was also voted in favor of people sending in their own validation forms.
Drill Team We then discussed having backup horses for Drill Team competitions in case one gets hurt.
Fall Banquet: It was then moved, seconded and voted in favor of having an annual Honors Banquet and to have this banquet in August.
Election of Officers: Finally, it was moved, seconded and voted in favor of electing Casey Carville as president for the remaining 4-H year. It was also voted to have all other officers stay the same with the exception that Codi Spence shall be First Vice-President. This action had previously been voted on and accepted by the existing executive committee consisting of the prior slate of officers and the Club Manager.
Program: There was no special program
Adjournment: The meeting was adjourned at 8:26.
Recreation (there was no Adult meeting or recreation following the adjournment)
Sunday, March 23, 2008
February 11, 2008 Membership Meeting
Horses Rock 4-H Minutes from Feb. 11, 2008 Meeting
Call to order Codi Spence brought the meeting to order at 7:10.
Inspirational
Pledges
The group said the Pledge of Allegiance, and the 4-H Motto and Pledge,
Roll call Members present were noted on the attendance sheet
Reception of new members and recognition of guests Our newest member was introduced, Helena Snowden, and we repeated the motto and pledge.
Reading and approval of minutes The reading of the last meeting’s minutes was suspended
Reports-officers, committees, project groups, special activities, leaders
Drill Team Report: we had a Drill Team discussion led by Casey Carville. We discussed the number of horses compared to the number of members and decided that Mr. Eric Carville offered to find out he rules on ownership of show horses; dates and locations for drill meetings were included in this topic.
April Play Day It was then decided that Alena would also ask about dates for the upcoming “play day” at the Signal Hills Arena.
TEXAS A&M Open House A discussion on the open house at A&M on march 29th from 9-5 was led by Ms. Carson.
February Trash Pick-up Ms. Carson announced that the trash pick-up day was rescheduled and to check your email for that!
Unfinished business
April Retreat Ms. Holly Carson led a discussion on the member approved 4-H retreat. The date of April 4th was confirmed at the Highlands Lake and Conference Center. It was decided that a committee will be put together (consisting of officers) to plan the retreat.
New business
District Show It was brought up that the District show paper work - in Seguine on June 26th – was due on May 1st.
Club Work Day at Signal Hill Ranch It was moved, seconded, and voted in favor of having a “giving back” work day at the Signal Hills Arena on Nutty Brown Rd. Alena Enno volunteered to discuss work day dates with the owner.
NEW ROSTER Ms. Carson announced that a new roster would be sent out.
WEB SITE It was decided that the internet will be an important tool for this county 4-H since it is so large.
Horse Judging Team A possible horse judging team was discussed as we have much interest in it from other parts of the county. There is a judging camp in July at A&M, and a “how to” video on the website.
Parent Volunteers The importance of parent volunteers was brought up because Ms. Carson and Mr. Carville cannot head up every committee.
Program Meeting Prodecures We then had a quick “reminder” lesson on Parliamentary Procedure
Adjournment
It was moved and seconded for the end of the meeting. The meeting was adjourned at 8:21.
Recreation (Adult meeting, during recreation) We did not host any recreation
Call to order Codi Spence brought the meeting to order at 7:10.
Inspirational
Pledges
The group said the Pledge of Allegiance, and the 4-H Motto and Pledge,
Roll call Members present were noted on the attendance sheet
Reception of new members and recognition of guests Our newest member was introduced, Helena Snowden, and we repeated the motto and pledge.
Reading and approval of minutes The reading of the last meeting’s minutes was suspended
Reports-officers, committees, project groups, special activities, leaders
Drill Team Report: we had a Drill Team discussion led by Casey Carville. We discussed the number of horses compared to the number of members and decided that Mr. Eric Carville offered to find out he rules on ownership of show horses; dates and locations for drill meetings were included in this topic.
April Play Day It was then decided that Alena would also ask about dates for the upcoming “play day” at the Signal Hills Arena.
TEXAS A&M Open House A discussion on the open house at A&M on march 29th from 9-5 was led by Ms. Carson.
February Trash Pick-up Ms. Carson announced that the trash pick-up day was rescheduled and to check your email for that!
Unfinished business
April Retreat Ms. Holly Carson led a discussion on the member approved 4-H retreat. The date of April 4th was confirmed at the Highlands Lake and Conference Center. It was decided that a committee will be put together (consisting of officers) to plan the retreat.
New business
District Show It was brought up that the District show paper work - in Seguine on June 26th – was due on May 1st.
Club Work Day at Signal Hill Ranch It was moved, seconded, and voted in favor of having a “giving back” work day at the Signal Hills Arena on Nutty Brown Rd. Alena Enno volunteered to discuss work day dates with the owner.
NEW ROSTER Ms. Carson announced that a new roster would be sent out.
WEB SITE It was decided that the internet will be an important tool for this county 4-H since it is so large.
Horse Judging Team A possible horse judging team was discussed as we have much interest in it from other parts of the county. There is a judging camp in July at A&M, and a “how to” video on the website.
Parent Volunteers The importance of parent volunteers was brought up because Ms. Carson and Mr. Carville cannot head up every committee.
Program Meeting Prodecures We then had a quick “reminder” lesson on Parliamentary Procedure
Adjournment
It was moved and seconded for the end of the meeting. The meeting was adjourned at 8:21.
Recreation (Adult meeting, during recreation) We did not host any recreation
Friday, March 21, 2008
November 4, 2007 Monthly Membership Meeting
Minutes for November 4th meeting
Codi Spence, President, brought the meeting to order at 2:15 P.M.
OLD BUSINESS:
November 10th Horse Show:
Distribute Flyers Everyone was encouraged to print the Show Flyer from the Web and post at any local barn, grocery, vet, feed store or stable.
Adult Volunteers are needed: Parents will be needed to help with the show .
Adult leaders are: Registration and Scoring and Award Distribution – Suzanne Harris, Concessions – Mark Kimbrough, Bake Sale – Betty Jane Enno, 4-H Booth and Tack Swap – Holly Carson. Arena set-up, judging, announcements, parking – Kathy Kentala
Web Site: Everyone was reminded that the Web Site continues to be improved with more items being added. The Web is the source for the most up-to-date information on the Club activities and information. Our web site is www.horsesrock.org
NEW BUSINESS
New Member Introduction: Casey Carville is from Tomball, TX, just northwest of Houston. Casey has 3 horses. One is a two-year-old and she is doing a futurity project with him. Casey is 16 years old and is a junior at Lake Travis High School. She has been competing at State in Abilene for the past 6 years as well as in District competitions. Casey won first for the past 4 years in Precision riding division with West Harris County 4-H mounted drill team at District, and second for the past 3 years in the open drill team division. In West Harris County 4-H Casey was an officer for the past 4 years serving as Historian, Recording Secretary, and Second Vice-President. Casey brings a lot of experience to our club. We are excited to welcome Casey to Horses Rock 4-H.
Meeting Changes
The Horses Rock General 4-H Membership Meetings (without horses) will be held the second Monday of each Month at 7 PM. The purpose for the change is to separate the ride meetings from the membership business meetings. A central location for the monthly membership meetings will additionally make membership to our club more available to others in Travis County. We are looking for a community room in the Westlake area. ANY SUGGESTED LOCATIONS ARE APPRECIATED. The format will include officer reports, votes, event planning, leadership development, and FUN. We will frequently feature speakers and special topic workshops. The meetings are an opportunity to develop leadership, participate in the running of the club, experience more that 4-H has to offer, and get to know each other better. The meeting will be horseless. Next meeting will be Monday night December 10th - location to be announced.
Officer Elections (Committee Chairmanships)
Elections will be held at the next membership meeting Dec. 10 7:00 P.M.
Senior Positions
President
Vice President (Programs)
2nd Vice President (Social)
3rd Vice President (Community Service)
Treasurer (Membership)
Junior or Senior Positions
Secretary (Fundraising and Courtesy)
County Counsel Delegate
Historian (Club Photography)
Monthly Meeting Days
- Meeting and riding days will be different
- 7:00 or 6:30 (meeting times) on the second Monday evening of each month
- Wednesday rides and 1st Sunday of the month rides will still happen
- Speakers
- Educational without horses
- Second Monday of every month-centrally located (Westlake)
- Meeting will last approximately 1 hr to 1 ½ hours
Misc
- The officers plan to introduce the “Honors Program” - each member has a project
- The officers want to have a end of year banquet for the Club
- The officers would like to initiate a Horses Rock Scholarship program
- Community Service – Horses Rock is going to be a partner in the Adopt a Highway for Pace Bend Park Road Highway 2322
- Adult Volunteers are needed to get involved in helping our Club with putting together a Horse Judging Team, Horse Quiz Bowl Competition, Vet Project, etc.
Casey moved the meeting be adjourned. Sarah seconded the motion. Meeting was adjourned at 3:04 pm
Codi Spence, President, brought the meeting to order at 2:15 P.M.
OLD BUSINESS:
November 10th Horse Show:
Distribute Flyers Everyone was encouraged to print the Show Flyer from the Web and post at any local barn, grocery, vet, feed store or stable.
Adult Volunteers are needed: Parents will be needed to help with the show .
Adult leaders are: Registration and Scoring and Award Distribution – Suzanne Harris, Concessions – Mark Kimbrough, Bake Sale – Betty Jane Enno, 4-H Booth and Tack Swap – Holly Carson. Arena set-up, judging, announcements, parking – Kathy Kentala
Web Site: Everyone was reminded that the Web Site continues to be improved with more items being added. The Web is the source for the most up-to-date information on the Club activities and information. Our web site is www.horsesrock.org
NEW BUSINESS
New Member Introduction: Casey Carville is from Tomball, TX, just northwest of Houston. Casey has 3 horses. One is a two-year-old and she is doing a futurity project with him. Casey is 16 years old and is a junior at Lake Travis High School. She has been competing at State in Abilene for the past 6 years as well as in District competitions. Casey won first for the past 4 years in Precision riding division with West Harris County 4-H mounted drill team at District, and second for the past 3 years in the open drill team division. In West Harris County 4-H Casey was an officer for the past 4 years serving as Historian, Recording Secretary, and Second Vice-President. Casey brings a lot of experience to our club. We are excited to welcome Casey to Horses Rock 4-H.
Meeting Changes
The Horses Rock General 4-H Membership Meetings (without horses) will be held the second Monday of each Month at 7 PM. The purpose for the change is to separate the ride meetings from the membership business meetings. A central location for the monthly membership meetings will additionally make membership to our club more available to others in Travis County. We are looking for a community room in the Westlake area. ANY SUGGESTED LOCATIONS ARE APPRECIATED. The format will include officer reports, votes, event planning, leadership development, and FUN. We will frequently feature speakers and special topic workshops. The meetings are an opportunity to develop leadership, participate in the running of the club, experience more that 4-H has to offer, and get to know each other better. The meeting will be horseless. Next meeting will be Monday night December 10th - location to be announced.
Officer Elections (Committee Chairmanships)
Elections will be held at the next membership meeting Dec. 10 7:00 P.M.
Senior Positions
President
Vice President (Programs)
2nd Vice President (Social)
3rd Vice President (Community Service)
Treasurer (Membership)
Junior or Senior Positions
Secretary (Fundraising and Courtesy)
County Counsel Delegate
Historian (Club Photography)
Monthly Meeting Days
- Meeting and riding days will be different
- 7:00 or 6:30 (meeting times) on the second Monday evening of each month
- Wednesday rides and 1st Sunday of the month rides will still happen
- Speakers
- Educational without horses
- Second Monday of every month-centrally located (Westlake)
- Meeting will last approximately 1 hr to 1 ½ hours
Misc
- The officers plan to introduce the “Honors Program” - each member has a project
- The officers want to have a end of year banquet for the Club
- The officers would like to initiate a Horses Rock Scholarship program
- Community Service – Horses Rock is going to be a partner in the Adopt a Highway for Pace Bend Park Road Highway 2322
- Adult Volunteers are needed to get involved in helping our Club with putting together a Horse Judging Team, Horse Quiz Bowl Competition, Vet Project, etc.
Casey moved the meeting be adjourned. Sarah seconded the motion. Meeting was adjourned at 3:04 pm
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