March 10th, 2008 Membership Meeting

Horses Rock 4-H Minutes from March 10, 2008 Meeting
Meeting notes were taken by Kaitlyn Shaheen and the minutes were compiled by Casey Carville

Call to order: Casey Carville brought the meeting to order at 7:04 PM.
Pledges: The group recited the Pledge of Allegiance, and the 4-H Motto and Pledge,
Inspirational:
Roll Call: Attendance was noted for the members present
Reception of new members and recognition of guests: Casey Carville introduced a guest and new member prospect, Walter Collier.
Reading and Approval of the Minutes: Then minutes from the Februrary Membership Meeting were read
Unfinished Business:
APRIL 12th PlayDay: Ms. Holly Carson then discussed the play day on April 12 and called for adult volunteers to help with the event. We need two adults to help with the registration table, one adult to give out ribbons, two adults to work the bake sale and concessions, and one adult to mange the tack swap, with Kathy being in charge of conducting the classes, setting up the arena for each event, and announcing. Announements were placed in four local horse publications and several emails sent to local horse organizations. It was moved, seconded and voted in favor of ordering participation ribbons for the upcoming play day show. It was also moved, seconded, and voted in favor of switching the age groups to 8-under, 9-12, 13-17, and 18-over in order to even out the numbers in each class. It was suggested and approved that we offer paid exhibitions before each class at $5 an exhibition run.
DRILL TEAM FORMATION Drill Team was then discussed and we have 7 interested members. We talked about possibly giving an exhibition at the District show since we cannot compete there. We discussed the possible need to practice on a week night and discussed that we could not necessarily use Signal Hill as it may conflict with their business operations. If we needed another night, and Signal Hill was not available, alternate riding arenas were discussed.
APRIL 4th-5th RETREAT The money was sent to the Highland Lakes to Secure the Facilities. Members need to register as soon as possible. Registration is available on the Web Site. The State-Wide Trash-Off will be part of Saturday’s activities during the retreat.
New Business: Financial it was decided that we would modify the web site to include a page where members could review the financial workings of the club. It was also approved to order a check card for the club so that Ms. Carson would be able to discontinue using her personal Visa for the club.
District Show It was brought up that the District Show - in Seguine on June 26th – paper work was due on May 1st . When available, the form will be posted on our Web Site. To participate in districts each member will need to complete a new Horse Ownership Validation Form which will also be placed on the Web. This new requirement will be submitted to the Extension office and will require a $10 fee (also new requirement this year dictated by the State Wide 4-H organization) It was moved, seconded and voted in favor of all people sending in their own District contestant forms. It was also voted in favor of people sending in their own validation forms.
Drill Team We then discussed having backup horses for Drill Team competitions in case one gets hurt.

Fall Banquet: It was then moved, seconded and voted in favor of having an annual Honors Banquet and to have this banquet in August.
Election of Officers: Finally, it was moved, seconded and voted in favor of electing Casey Carville as president for the remaining 4-H year. It was also voted to have all other officers stay the same with the exception that Codi Spence shall be First Vice-President. This action had previously been voted on and accepted by the existing executive committee consisting of the prior slate of officers and the Club Manager.
Program: There was no special program
Adjournment: The meeting was adjourned at 8:26.
Recreation (there was no Adult meeting or recreation following the adjournment)