Meeting Minutes

2011-11-26T20:53:00.001-06:00

NOVEMBER 14^TH , 2011 MEETING MINUTES

Date: Monday, November 14^th, 2011

Time: 6:30-8:30

Venue: Bee Cave’s Historical Old School House

- Club Manager – Dena McVaney

- Co Manager – Marsha Kish

- Treasurer – Marsha Kish

- Wednesday Night Horsemanship – Kathy Slack

- Vet Science – Mary Beth Koenig

- Horse Science –

- Play Day Series Coordinator Fundraiser -

- Record Bookkeeping – Dena McVaney

- Web Master – Patti Martinez

- Fundraiser- Greg Rives

1.0 Call to Order

- Pledge of Allegiance- Emma

- Pledge to the Texas flag- Lauren

- Pledge to the 4-H Club- Abi

- Roll Call - Abi

2.0 Horses Rock Youth Leadership

- President – Lilliana Lutz

- 1^st Vice President – Siena Mazzetti

- 2^nd Vice President – Lauren Rives

- 3^rd Vice President – Karolina Koenig

- Secretary – Abigayle McVaney

- Treasurer – Ashley Perkins

- Quartermaster – Abigayle McVaney

- Parliamentarian – Aubrey McVaney

- Sergeant at Arms – Kendall McCollum

- Council Delegate – Micah McVaney, Daniel Rives, Cailyn Cox

- Fundraising- Daniel Rives

3.0 Horses Rock Youth Reporter

- Western Barn Reporter – Alexa Raino-Nilsson

- English Barn Reporter – Ashley Perkins

- Field Trip Reporter – Lindsey Moore

- Play Day Reporter – Lauren Rives

- Community Service Projects – Joy Fuqua

- Photographer – Emily Daehler

4.0 Activities and community projects for November

- Ronald McDonald House Fleece Blankets- After the general meeting was adjourned we stayed after to work on the Fleece Blankets. We had 4 in total. This was a fun way for us to get to know everyone and we had fun doing it. Afterwards, Joy and Kay’s mom, Miss. Dawn Fuqua took the blankets and donated hats and gloves to drive them down to the Ronald McDonald House downtown.

- November 20^th, 2011 Adopt A Highway Clean up from 1-3pm-

- November 26^th, 2011 caroling in horse carriage Coats for kids Project. It would be easier if we met downtown and we maybe could do it after Brown Santa Project in December – Vote – it was voted down because of the timing. We will be doing the Caroling in horse carriage after the Brown Santa Project.

5.0 Brown Santa Project

- Scheduled for Sunday, December 4^th, 2011 at 1-4 pm-Lilliana Lutz gave us an idea on what to expect and where to meet

6.0 Play Day

- Scheduled for Sunday, January 8^th, 2011 at 9:00 (8:30 registration opens)

- ****need adult volunteers**** (entry fee may be waived for adult volunteers)- Didn’t really get to talk much about this other than we pushed it to this date because of it conflicts with the Brown Santa Project

7.0 Holiday Party Ornament Exchange: Who would like to bring refreshments? – Lauren Rives and Daniel Rives (but since this is our Holiday party, Patti Martinez suggested we may have ‘Pot Luck’)

8.0 A few other things we talked about that were not on the agenda was Lauren Rives, Emma Doyle and Cami McVaney did a demonstration on the Clover Leaf pattern for barrel racing, pole bending and Key Hole events in the western horse shows. My mom, Dena McVaney and I, Abi McVaney did research and created a sheet of all three events, the measurements and rules to expect in these events.

9.0 Ashley Perkins talked about her experience of going to the ‘Interview’ where she talked about the types of questions that she was asked, how long it lasted and what to expect next time.

10.0 Closing Meeting

- Stand and Recite the 4-H Motto and 4-H Slogan- Lilliana Lutz led us and we all stood up to recite the 4-H motto and 4-H slogan

- Meeting adjourned (tap gavel on table once)- Lilliana Lutz closed the meeting

11.0 Activities and community projects throughout the year

November

- 11/20- (Sunday) Adopt A Highway Community Clean up from 1-3

Signed: ABIGAYLE MCVANEY SIGNED: ASHLEY PERKINS

SECRETARY TREASURER

2011-04-12T23:32:00.000-05:00

Meeting Minutes

Date: Time: Venue:

Monday, 6:30 General Meeting Bee Cave

April 11^th 7:15 Vet Science Old School house

Attendees:

Hannah McVaney Abi McVaney Cami McVaney Kendall McCollum

Ashley Perkins Karolina Koenig Alexa Raino Lindsey Moore

Elaina Enno Lauren Martinez

Adult Attendees:

Dena McVaney Marsha Kish Ella Moore Mary Beth Koenig

Greg Martinez Patti Martinez

Item Number Action Required Agenda Topic

0.0 Approval of minutes from last meeting

No minutes were read from the last meeting.

1.0 Club Administration

Ashley Perkins Pledge of Allegiance

All attending member 4H Motto

Hannah McVaney Roll call

2.0 Hannah McVaney We brought in the computer and Patti Martinez was able to get

connected

3.0 Ostrich Project

All attending members This was a group effort to gather facts about the ostrich bird. While members shared their fact finds we all grabbed an ostrich egg to paint. We were able to gather 22 facts about the ostrich

4.0 Community Service Program

Abi McVaney, Cami McVaney, Lindsey Moore, Alexa Raino, Karolina Koenig, Helena Snowden, participated along with Girl Scout Troop 1119 in the 25^th anniversary of ‘Don’t Mess with Texas’ Adopt A Highway Trash off along RR 2322 in Spicewood

5.0 Members who participate Wednesday night ride

Gathered empty water bottles ane cleaned up bathroom and tack room. They rode non 4-H horses and participated with the cows

6.0 Writing a Thank You not to Austin Pets Alive

All attending members Wrote thank you notes to our guest speaker Jenna with Austin Pets Alive thanking her on coming out and educating us on A.P.A.

7.0 Play Day

All attending members Passed out Profit and loss sheet from the play day. Also wrote ‘Thank you’ notes to Kathy Slack her kindness.

8.0 Update on water bottle fund raiser

No update.

9.0 Banquet

No update.

10.0 Polo Anyone?

No update.

11.0 Retire Max

All attending members Took a vote to retire Max. Retook a vote to retire Rebok

All ‘Ya’s’ no ‘Nays’

12.0 Dates to remember

Hannah McVaney Went through future dates and adjourned the meeting

Minutes submitted by: Hannah McVaney

Minutes approved by: Ashley Perkins

4H September 13th meeting 2010

2010-09-21T01:07:00.003-05:00

Date: Time: Venue:

Monday 6:30 Officers Bee Cave
September 7:00 General Old School House
Meeting
Attendees:
Hannah McVaney Abi McVaney Cami McVaney
Kendall McCollum Ashley Perkins Haley Arnette
Brooke Rigby Lucy Ryan Siena Mezzetti
Brynn Bentley Kaitlyn Cox

Adult Attendees:
Marsha Kirsh Dena McVaney Susan Rigby
Shelly Cox Meliza Arnette Merrie Mezzetti
Beth Bentley

Item No. Action Required Agenda Topic

0.0 Approval of minutes from last meeting

(Secretary-Wendy Snowden) No minutes were read from last meeting

0.00 Opening of the officers meeting

All participated Assembling workbook; inserting pages:

a) Horses Rock Application b) Agenda

c) 4H club annual planning form

d) Adult volunteer form e) PBR challenger

f) La Quinta 15% discount 4H form

g) MAP- Member Achievement Plan

h) 2011 4H Record Book Essay contest form

i) Travis Co. Youth Show Queen/ Princess

1.0 Club Administration

Hannah McVaney Lead in Pledge of Allegiance

Lead in Pledge to the TX flag

Lucy Ryan 4H Motto

All members Voted to alternate Monday and Sunday nights

2.0 Officers

Individual officers Identified each roll

Hannah McVaney Voted to release funds for care of donated

horses

All members Voted to release funds

3.0 Get Connected

Brooke Rigby Membership forms and fees. Asked

assembly to get connected on 4honline and

to turn in adult volunteer forms and fees

Susan Rigby Answered questions about 4honline

Haley Arnette Voted on the color of the ball caps to be blue

Lucy Ryan wants them to be kelly green

Abi McVaney wants striped

Hannah McVaney wants black. We will vote next month

4.0 Record Bookkeeping

Dena McVaney Answered questions about 4honline

All members Want guidence on this subject

5.0 Vet Science Program

Lucy Ryan Went over what vet science was all about

Siena Mezzetti Asked members if they wanted to continue

the program and that there will be a vote

taken on this subject from the vet science

6.0 Community Service Programs

Hannah McVaney Explained the Adopt a Highway Clean up

program and is willing to head up the

Sunday, September 26th clean up from 1-3

Kendall McCollum Told her experience of the last clean up

Merrie Mezzetti Is our adult volunteer for the next months

S.P.C.A. Pet Food Drive. She has graciously

volunteer to collect the pet food at the next

meeting and take the collected food to the

center

Hannah McVaney Disbursed a sign up sheet for volunteer

positions throughout the year. She did not

collect them back because parents wanted to

sit down and look at it closely

(Dena McVaney) Christmas caroling in a horse drawn buggy

was not discussed. She will have to do more

research to see if we can do it at the Hill

Country Galleria

7.0 Next Meeting

All members Voted on our next meeting will be held on

Monday, October 11th at 6:30 for officers

and 7:00 for General meeting not to last

past 7:30pm

Brooke Rigby Will bring snacks for the October meeting

8.0 Dates to Remember

Hannah McVaney These are tentative dates to remember

subject to change

9.0 Wednesday Night Rides

Hannah McVaney Announced the new rules to participate in

this ride. Everyone who rides on Wednesday

nights MUST be a member of 4H and be on

4H connect, Must participate in (4) general

meetings throughout the 12 month year, and

participate in (2) community project that 4H

participates in

Hannah McVaney Adjourned the meeting at 7:45 pm

All members Felt we should shorten the meeting to only

last 1 hour. This will give officers enough

time to meet beforehand and allow general

members to participate in the bookkeeping

projects while participating in the meeting

Minutes submitted by: Hannah McVaney- president

Minutes approved by: Dena McVaney- club manager

draft of minutes january 11th 2010

2010-06-04T18:32:00.001-05:00

January 11^th, 2010

Horses Rock 4-H Membership Meeting

Time: 7:00-8:00

Old School House

Draft of Minutes

As president, Hannah McVaney called the meeting to order at 7:00.

El led us in the pledge of allegiance and 4H pledge.

Our secretary, Wendy, took attendance and noted that there were 5 High School members, 6 Middle School members, and 2 Elementary School members, adding to a total of 13 members.

New Members

Hannah introduced 3 new members to us; Meaghan Elliot, Gabrielle Redding, and Lauren Redding.

Key Chains

At the next 4H meeting every member is required to bring horsehair as we are making beaded, horsehair key chains. Each member will make 2 or more; one to keep and the others to sell as a fundraiser at the play day. The beads and everything except the hair will be provided.

Community service

There will be a trash cleanup on Saturday January 24^th.

Fundraiser

We are thinking about doing a fundraiser every 2 months or so. We could sell home baked cookies, chocolate bars baring the 4H logo, water bottles with the 4H logo, or lollipops. If you have any other ideas please share them at the next meeting.

4-H t-shirts

There will be hunter green and/or sky blue t-shirts with Jack's logo on the back and the 4-h clover on the front. If we can raise enough money we can also have sweatshirts.

Play Day

The play day will be Western themed and take place on either April 10^th or April 11^th. There will be a salsa making contest and the entry fee will be $25. The winner will receive half of the entry money. At the play day there will be a silent auction and we will be selling the horse hair key chains. If everyone could donate one item for the silent auction and price it that would be great. It doesn't have to be Western themed. Also, everyone is welcome to bring along their friends and family.

Signal Hill

Every Wednesday, there are 4H riding lessons at 5:30. Every week the lesson is about something different. All members are welcome to join these weekly lessons.

Hannah adjourned our meeting at 8:00.

draft of minutes december 2009

2010-06-04T18:25:00.001-05:00

December 14, 2009

Horses Rock Membership Meeting

Time: 7:00 to 8:00 pm

Old School House

Draft of Minutes

These minutes will be submitted for approval at the next membership meeting on January 11, 2010.

Our president, Hannah McVaney, was absent therefore our treasurer, Brooke Rigby, called our meeting to order at 7:05 pm.

Brooke led us in the pledge of allegiance and 4-H pledge.

Our secretary, Wendy Snowden, took attendance.

T-shirt Logo Contest

Each 4-H member was encouraged to draw a logo they thought fit for our club. The members that were present voted for whichever logo they liked best. Jack Wylie's logo won.

Community Service

Lucy Ryan, our community service director, suggested a new community service opportunity that we could do in addition to or instead of the highway cleanup. She said we could maybe volunteer at an animal shelter which would be more enjoyable than picking up trash. Lucy suggested doing this for one year and then going back to highway cleanup. OR, since our club has to commit to doing the highway cleanup six times a year each member could commit to doing it twice a year. If someone does it more times than necessary they could receive a prize. But whichever community service idea we choose, EVERYONE HAS TO COMMIT TO DO IT!!!

Guest Speaker

Our guest speaker was Lisa Schellenburg who talked about animal nutrition.

Brooke Rigby adjourned our meeting at 8:05 pm

November 9 2009 draft of minutes

2009-12-13T18:58:00.001-06:00

November 9, 2009

Horses Rock Membership Meeting

Time: 7:00-8:00 pm

Draft of Minutes

These minutes will be submitted for approval on December 7, 2009.

As president, Hannah McVaney called the meeting to order at 7:00 pm.

Elyse Runkle led us in the Pledge of Allegiance and 4-H Pledge.

Our secretary, Wendy Snowden, took attendance .There were 9 high school members, 3 middle school members, and 3 elementary school members present making a total of 15 members.

Elena told us about the horse show on November 1^st.

We talked about the shoe boxes that we would fill with Christmas presents for children in need. We also discussed the Barnes and Noble bookstore fund raiser for next spring.

Guest Speaker

Our guest speaker was Mr. John Neyer. He talked about Egyptian Arabian horse.

The meeting was adjourned at 8:10 pm.

October 15,2009 minutes

2009-11-08T21:18:00.001-06:00

October 15, 2009

Horses Rock Membership Meeting

Old School House

Time: 7:00-8:00 pm

Draft of Minute

These minutes will be submitted for approval at the next membership meeting November 9, 2009.

As president Hannah McVaney called the meeting to order at 7:06 pm.

The Pledge of Allegiance and 4-H Pledge were said.

Our secretary, Wendy Snowden, took attendance.

Guest Speaker

Dr. Mike Ryan was our guest speaker and talked about horse genetics

The meeting was adjourned at 8:13.

september 15, 2009 membership meeting notes

2009-09-20T18:08:00.001-05:00

September 15, 2009

Horses Rock Membership Meeting

Old School House

Time: 7:00-8:00 pm

Draft of Minutes

These minutes will be submitted for approval at the next membership meeting on October 5, 2009.

As president Hannah McVaney called the meeting to order at 7:06 pm.

The Pledge of Allegiance and 4-H Pledge were said.

Brooke Rigby gave the treasury report. Our current balance is $1,273

v We introduced the officers to our new members and vice versa, informed everyone about the weekly riding lessons at Signal Hill on Wednesdays and the Vet Science Project.

v We also discussed the Individual Achievement Plan – everyone chooses what they personally want to achieve in order to work towards specific awards.

v Everyone needs to enroll on 4-H connect if they haven't done so already

Program/Recreation

We played a game in which one person at a time stood up and stated their name, age, and favorite thing to do. Everyone else in the room who had something in common with them also stood up.

The meeting was adjourned at 8:00 pm.

4-H Membership Meeting Minutes May 11, 2009

2009-05-17T14:51:00.001-05:00

May 11, 2009

Horses Rock Membership Meeting

Time: 7:00 to 8:00

Old Schoolhouse

Draft of Minutes

These minutes will be submitted for approval at the next membership meeting, which will be on June 8, 2009.

As president Kaitlyn Shaheen called the meeting to order.

Elena Enno led the pledge of allegiance and the 4-h pledge.

As secretary Helenna Snowden took attendance and noted that there were no elementary members, 6 middle school members, and 2 high school members.

The bank balance was $3,035.49.

Committee Reports

Community Service Committee:

Elena Enno told us that there will be a trash pick-up on May 30.

Social/Recreational Committee:

Holly Carson talked about the 4-H retreat and banquet, which will be held at her house on May 15^th . Members can stay overnight for the retreat and officer elections.

Holly Carson also gave an overview of what the different officer positions entail and introduced several new reporter positions.

We will also have a two-horse trailer donated to us.

We discussed the Wrangler and High School rodeos as some of our members will be attending them.

We may also receive permission to attach a screen to the ceiling of the old school house for projections.

The last 4-H meeting will be held on June 8.

The meeting was adjourned.

April 13, 2009 Membership Meeting Minutes

2009-04-29T22:48:00.001-05:00

April 13, 2009

Horses Rock Membership Meeting

Time: 7:00 to 8:00

West Rural Community Center

Draft of Minutes

These minutes will be submitted for approval at the next membership meeting on May 11, 2009.

As president Kaitlyn Shaheen called the meeting to order at 7:10

The Pledge of allegiance and the 4-H Pledge were said

As substitute secretary, Elena Enno read last meeting's minutes and they were approved.

Mary-Grace Horne gave the treasury report for the Play Day. We grossed $2,126

Committee Reports

Social/Recreational Committee:

The Retreat will be on May 15^th and will be overnight. Dena McVaney said that we can Kayak in Mud Cove. Our Special Speaker is Rupert Isaacson. Caitlin Petras will send invitations to Mr. and Mrs. Carville, Mr. and Mrs. DeGroot and Corey Talley. Lucy will give one to Kathy Slack.

Corey Talley will also be there and parents can come at the end of the day so they can meet with her.

Registrations for district and state 4-H shows are due by May 1^st. There is a $10.00 fee. Participants should sign up at 4-H Connect.

Program:

There was a presentation from TETRA by Kelley Boeson and Geri Bishoff. They told us that TETRA is a volunteer organization and that they develop and keep trails open for Equine activities.

The meeting was adjourned at 8:17..

Membership Meeting Minutes for March 9th 2009

2009-03-24T17:52:00.001-05:00

March 9, 2009

Horses Rock Membership Meeting

Time: 7:00 to 8:15

West Rural Community Center

Draft of Minutes

These minutes will be submitted for approval at the next membership meeting on April 13, 2009.

As president Kaitlyn Shaheen called the meeting to order

In the interest of time we skipped the Pledge of Allegiance and the 4-H pledge.

Our Secretary, Helenna Snowden, took attendance and noted that there were 3 elementary members, 6 elementary members, and 2 high school members, adding to a total of 11 members.

Helenna read the minutes from the last meeting and they were approved.

Hannah introduced our new member, Marie Claire.

We skipped to the program.

Program :

Our visitor Mrs. Jennifer Young gave a presentation on physical therapy using horses. She told us that she could use some volunteers and anyone who wanted to should contact her. Volunteering would include leading horses, putting kids on horses, and washing horses.

Social/Recreational Committee:

The Play-Day will be held on April 11^th.

We will have an engraved buckle as one of the Prizes.

The banquet and the retreat will be held on May 15^th

The fundraiser will be extended until May 1 because Mary Grace was the only person who raised any money. For this she received 2 tickets to the Lippizzaner show

Holly Carson gave out prizes to those who had completed that month's website scavenger hunt

Continuation of Program:

Helenna did a presentation on how to estimate a horse's body weight

The meeting was adjourned

Horses Rock February 9th Membership Meeting Minutes

2009-02-14T10:37:00.001-06:00

February 9, 2009

Horses Rock Membership Meeting

Time: 7:00 to 8:00

Old Schoolhouse

Draft of Minutes

These minutes will be submitted for approval at the next membership meeting on March 9, 2009.

As president, Kaitlyn Shaheen called the meeting to order

We said the 4-H pledge and the Pledge of Allegiance

Our secretary, Helenna Snowden, took roll and when called on members were asked to say a few sentences about the 4-H projects they are involved in. There were 3 elementary members, 2 middle school members, and 4 high school members present, adding to a total of 9 members.

Helenna read the minutes and they were approved

Hannah introduced our new member, Elise Taute

There was no treasury report

Committee Reports

Community Service Report:

Holly and Kaitlyn told us about the trash pick-up at 10:00 am on February 21

Help is also still needed at D-Ranch to put up the poles for the lights and to build a trail-riding course

At our March meeting we will have a guest speaker who will tell us about working with disabled children and horses

Recreational and Social Committee:

The Highland retreat will be held from April 24^th to April 26^th

The retreat costs $26 per night and $6.50 per meal, so we may spend the nights at Holly's house and go to the retreat during the day to save money

Hannah called for volunteers to help her plan the retreat in more detail. Volunteers are also needed to help organize the banquet and the Play-Day, which is on April 4^th

Hannah also told us the names of four new members. They are Jacquelyn Schellenberg, Stevie Skinner, Hannah Shirley, and Wendy Snowden. It is possible that there will be a wild horse clinic at some point. There is also an overnight trail ride at Storm Ranch

Membership Committee:

We were reminded that everyone needs to register at 4-H connect

Drill Team:

We still need more people

Horse Judging:

Kaitlin Petras got 10^th place at a judging competition in Johnson City

The next competition will be in San Antonio

Vet Project: Kaitlyn Shaheen told us about the vet project orientation that she attended. If anyone else is interested they need to contact Holly as soon as possible.

Signal Hill Report:

Shannon will take pictures of our 4-H horses, Max and Reebok, and give them to Holly

New 4-H Horses:

There is a curly horse that may be lent to us and would stay at Holly's house

Rodeo:

Loren Swift is no longer the Drill-Team leader; she is now the Rodeo Horse Show Leader

Fund Raiser:

Each 4-H member needs to raise $100 dollars by the next meeting.. This can be in cash, giftcards, or companies can pay for add space on our Play Day fliers or a link on our website. & nbsp;

Program:

Mary-Grace gave a presentation on how to politely ask for these donations

We moved and seconded the adjourning of the meeting

Membership Meeting Minutes for January 12

2009-01-14T20:33:00.001-06:00

January 12, 2009

Horses Rock Membership Meeting

Time: 7:00 to 8:00

West Rural Community Center

Draft of Minutes

These minutes will be submitted for approval at the next membership meeting on February 9, 2009.

As president Kaitlyn Shaheen called the meeting to order

We said the Pledge of Allegiance and the 4-H pledge

Our secretary, Helenna Snowden, took attendance and noted that there were 6 elementary members, 6 middle school members, and 3 high school members, adding to a grand total of 15 members.

Hannah introduced Ani Rushing, who is already enrolled in 4-H, and Hannah, who is thinking about enrolling.

There was no treasury report

Committee Reports

Community Service Committee:

Elena and Lauren talked some more about the D-ranch cleanup and a competitive trail ride set-up

Help with setting up the poles that will be needed for the lights around the arena would also be appreciated.

At the next meeting, we will be having a guest speaker who will tell us more about working with horses and disabled children.

Signal Hill Committee:

We discussed ways of encouraging more members who ride at Signal Hill to attend meetings. One idea was to make it mandatory for members to attend a certain percentage of meetings. Mary-Grace told us that the play day will probably be held in the second week of April.

Social/Recreational Committee:

Hannah McVaney passed out the 4-H T-Shirts

We will also be ordering sweatshirts, but it was voted that the price would be raised by a few dollars in to add to our funds. The 4-H banquet will be held at Holly Carson's house on May 16.

Drill Team:

Kaitlin Petras is no longer part of the Drill Team, so Kaitlyn Shaheen appointed Lauren Swift as Drill Team leader. There will also be non-drill team ride nights at D-Ranch when Eric Carville, our drill team master, is unable to come. This Sunday (January 18) there will be a non-Drill Team ride. In February drill team meetings will most likely be held on Mondays at 5:00 p.m.

Judging Team:

Kaitlyn Shaheen appointed Kaitlin Petras as Horse Judging team leader

On January 24 there will be a judging competition in Johnson County

Vet Project:

We decided that Vet Project meetings will be held every 2^nd Tuesday of every month at the schoolhouse at 7:00 p.m.

There will be a parents-only meeting at 7:00 pm on Thursday, January 15, at Mimi's and the Hill Country Galeria.

Horse Donations:

It is possible that we will have one or more Curley horses donated to us

Junior Report:

Elyse Runkle told us that our junior members have been learning about the parts of a horse and will be learning about horse colors and markings next.

Program:

Elena gave a presentation on horse wound care and hyperbaric oxygen therapy

Kaitlyn Shaheen adjourned the meeting a few minutes after 8:00 p.m.

December 8 membership meeting minutes

2008-12-26T12:09:00.001-06:00

December 8, 2008

Horses Rock Membership Meeting

Time: 7:00 to 8:00

West Rural Community Center

Draft of Minutes

These minutes will be submitted for approval at the next membership meeting on January

12, 2009

As president Kaitlyn Shaheen called the meeting to order

We said the pledge of allegiance and the 4H Pledge

Our secretary, Helenna Snowden, took attendance and noted that there were 2 elementary members, 5 middle school members and 3 high school members present, adding to a total of 10 members

Then Helenna read the minutes and they were approved after one change was made

Kaitlyn introduced our guest, Lyle Bergeleen, who had agreed to come and talk to us about hoof health

Mary Grace Horne reported that we currently have $1,716.63 in the bank.

Committee Reports

Program Committee:

Kylie Husta informed us about a youth reigning clinic from December 13 to 14

Fundraising Committee:

Mary Grace told us about a Signal Hill play day, but no date has been set yet

Signal Hill Report:

Lucy Ryan discussed the shortage of horses problem on ride nights and we decided that members who don't own horses would have precedence

Lucy will also provide Kathy with a roster of 4H members for these rides

Community Service:

Lauren Swift volunteered to organize the D-Ranch clean-up

Membership Committee:

It was moved that more information would be gathered about 4H sweatshirts

It was moved and seconded to dispense with the rest of the agenda in order to have our program

Program

Kaitlyn Shaheen gave a presentation on Laminitis

Kaitlin Petras gave a presentation on hoof abscesses

Then our guest, Lyle Bergeleen talked to us about laminitis and other hoof problems and also about correct shoeing

Draft of Minutes for the Membership Meeting on November 10,2008

2008-11-12T21:44:00.001-06:00

November 10, 2008

Horses Rock Membership Meeting

Time 7:00 PM to 8:00 PM

West Rural Community Center

Draft of Minutes

These minutes will be submitted for approval at the next membership meeting on December 8, 2008

As president, Kaitlyn Shaheen called the meeting to order

We said the Pledge of Allegiance and the 4H Pledge

Our secretary, Helenna Snowden, took attendance. There were 5 elementary members, 5 middle school members, and 3 high school members present, adding to a total of 13 members.

Kaitlyn Shaheen gave the Financial Report: currently, we have $2,013.33 which will decrease after we buy our T-shirts

Committee Reports

Programs Committee:

Kylie Husta, our 1^st Vice President, asked for program suggestions and told us that on Sunday, November 16 from 2:00 to 3:30 will be a trash pick-up along the road leading to Pace Bend

Park. Directions can be found on the 4H website. Afterwards there will be Pizza and hot tub swimming at Holly Carson's house.. There will also be a clean-up at Signal Hill on December 3 from 5:00 to around 5:30.

Fundraising Committee:

Kaitlyn told us that we will be having a Play-Day as a fundraiser and that every 4H member should try to raise $50 dollars and get sponsors. There will be more information on this in February.

Community Service:

Elena Enno, our 3^rd Vice President, reviewed the shoebox project, and we later documented that Elyse Runkle, Kaitlyn Shaheen, Helenna Snowden, Kylie Husta, Meghan French, Hannah McVaney, Elena Enno, Emma Ryan, and Lucy Ryan brought shoeboxes. Elena also told us that there will be a clean-up at D-Ranch, the place we use for Drill-Team meetings, but it has not yet been scheduled. There will also be volunteer opportunities helping disabled children ride horses, but more information is still being gathered on this subject.

Recreation/Social Committee:

The awards banquet, which is where those who have contributed to the club will be recognized, will be held sometime in August at Holly Carson's house.

Membership Committee:

Hannah McVaney, our 2^nd Vice President, explained the 4H Connect website to us. All 4H members need to register there.

Drill Team Report:

Kaitlin Petras, our Drill Team Leader, gave the Drill-Team report. The Drill-Team will meet on Sundays at 4:00 PM at D-Ranch until lights are put up, at which point Drill-Team will meet on Mondays. At the next Drill-Team meeting, which will be on Sunday the 23^rd, Eric Carville will come to instruct. There are currently six Drill-Team members, and eight are needed to compete, so if someone else wants to join, they can come to the next meeting.

Vet Project Report:

Kaitlyn reviewed the Vet Project, which is a five year project done by Texas A&M. Currently seven members are interested, but the project has not been officially started yet.

Meghan French gave the Junior Horsemanship Report.

Other New Business:

We moved and seconded that our T-Shirts this year will be yellow with green writing and a less feminine horse design.

Program:

We played a getting-to-know-each-other game which consisted of each person saying three things about themselves, two of which are lies, and everyone guessing what the truth is.

We moved and seconded the adjourning of the meeting

Draft of Minutes from October 13 Membership Meeting

2008-10-14T18:24:00.003-05:00

October 13, 2008

Horses Rock Membership Meeting

Time: 7:00 PM to 8:00 Pm

West Rural Community Center

Draft of Minutes

These minutes will be submitted for approval at the next monthly membership meeting on November 10, 2008

Codi called the meeting to order and we appointed Elyse Runkle as temporary Secretary.

We said the Pledge of Allegiance and the 4-H Pledge and Motto

Elyse took the roll-call and marked the attendance. 5 elementary members, 5 middle school members and 5 high school members were present, adding to a grand total of 15 members.

Our new member Mary Grace Horne was introduced to the Club

It was moved to dispense with the reading of the minutes

Codi gave the Financial Report: as of September 18, 2008 the bank statement was $1,885.16

There were no Committee Reports and no unfinished business

New Business

Officer Elections: Holly Carson explained the duties of the various officers

We distributed the positions as follows:

Kaitlyn Shaheen as President

Kylie Husta as 1^st Vice President

Hannah McVaney as 2^nd Vice President

Elena Enno as 3^rd Vice President and County Council Delegate

Mary Grace Horne as Treasurer

Helenna Snowden as Secretary

Elyse Runkle as Reporter

Announcements:

We discussed Community Service idea – Shoeboxes filled with presents for underprivileged children and distributed in time for Christmas. These should be brought to the next meeting

Program-none

Recreation-none

March 10th, 2008 Membership Meeting

2008-03-23T16:40:00.000-05:00

Horses Rock 4-H Minutes from March 10, 2008 Meeting
Meeting notes were taken by Kaitlyn Shaheen and the minutes were compiled by Casey Carville

Call to order: Casey Carville brought the meeting to order at 7:04 PM.
Pledges: The group recited the Pledge of Allegiance, and the 4-H Motto and Pledge,
Inspirational:
Roll Call: Attendance was noted for the members present
Reception of new members and recognition of guests: Casey Carville introduced a guest and new member prospect, Walter Collier.
Reading and Approval of the Minutes: Then minutes from the Februrary Membership Meeting were read
Unfinished Business:
APRIL 12th PlayDay: Ms. Holly Carson then discussed the play day on April 12 and called for adult volunteers to help with the event. We need two adults to help with the registration table, one adult to give out ribbons, two adults to work the bake sale and concessions, and one adult to mange the tack swap, with Kathy being in charge of conducting the classes, setting up the arena for each event, and announcing. Announements were placed in four local horse publications and several emails sent to local horse organizations. It was moved, seconded and voted in favor of ordering participation ribbons for the upcoming play day show. It was also moved, seconded, and voted in favor of switching the age groups to 8-under, 9-12, 13-17, and 18-over in order to even out the numbers in each class. It was suggested and approved that we offer paid exhibitions before each class at $5 an exhibition run.
DRILL TEAM FORMATION Drill Team was then discussed and we have 7 interested members. We talked about possibly giving an exhibition at the District show since we cannot compete there. We discussed the possible need to practice on a week night and discussed that we could not necessarily use Signal Hill as it may conflict with their business operations. If we needed another night, and Signal Hill was not available, alternate riding arenas were discussed.
APRIL 4th-5th RETREAT The money was sent to the Highland Lakes to Secure the Facilities. Members need to register as soon as possible. Registration is available on the Web Site. The State-Wide Trash-Off will be part of Saturday’s activities during the retreat.
New Business: Financial it was decided that we would modify the web site to include a page where members could review the financial workings of the club. It was also approved to order a check card for the club so that Ms. Carson would be able to discontinue using her personal Visa for the club.
District Show It was brought up that the District Show - in Seguine on June 26th – paper work was due on May 1st . When available, the form will be posted on our Web Site. To participate in districts each member will need to complete a new Horse Ownership Validation Form which will also be placed on the Web. This new requirement will be submitted to the Extension office and will require a $10 fee (also new requirement this year dictated by the State Wide 4-H organization) It was moved, seconded and voted in favor of all people sending in their own District contestant forms. It was also voted in favor of people sending in their own validation forms.
Drill Team We then discussed having backup horses for Drill Team competitions in case one gets hurt.

Fall Banquet: It was then moved, seconded and voted in favor of having an annual Honors Banquet and to have this banquet in August.
Election of Officers: Finally, it was moved, seconded and voted in favor of electing Casey Carville as president for the remaining 4-H year. It was also voted to have all other officers stay the same with the exception that Codi Spence shall be First Vice-President. This action had previously been voted on and accepted by the existing executive committee consisting of the prior slate of officers and the Club Manager.
Program: There was no special program
Adjournment: The meeting was adjourned at 8:26.
Recreation (there was no Adult meeting or recreation following the adjournment)

February 11, 2008 Membership Meeting

2008-03-23T16:39:00.000-05:00

Horses Rock 4-H Minutes from Feb. 11, 2008 Meeting

Call to order Codi Spence brought the meeting to order at 7:10.
Inspirational
Pledges
The group said the Pledge of Allegiance, and the 4-H Motto and Pledge,
Roll call Members present were noted on the attendance sheet
Reception of new members and recognition of guests Our newest member was introduced, Helena Snowden, and we repeated the motto and pledge.
Reading and approval of minutes The reading of the last meeting’s minutes was suspended
Reports-officers, committees, project groups, special activities, leaders
Drill Team Report: we had a Drill Team discussion led by Casey Carville. We discussed the number of horses compared to the number of members and decided that Mr. Eric Carville offered to find out he rules on ownership of show horses; dates and locations for drill meetings were included in this topic.
April Play Day It was then decided that Alena would also ask about dates for the upcoming “play day” at the Signal Hills Arena.
TEXAS A&M Open House A discussion on the open house at A&M on march 29th from 9-5 was led by Ms. Carson.
February Trash Pick-up Ms. Carson announced that the trash pick-up day was rescheduled and to check your email for that!
Unfinished business
April Retreat Ms. Holly Carson led a discussion on the member approved 4-H retreat. The date of April 4th was confirmed at the Highlands Lake and Conference Center. It was decided that a committee will be put together (consisting of officers) to plan the retreat.
New business
District Show It was brought up that the District show paper work - in Seguine on June 26th – was due on May 1st.
Club Work Day at Signal Hill Ranch It was moved, seconded, and voted in favor of having a “giving back” work day at the Signal Hills Arena on Nutty Brown Rd. Alena Enno volunteered to discuss work day dates with the owner.
NEW ROSTER Ms. Carson announced that a new roster would be sent out.
WEB SITE It was decided that the internet will be an important tool for this county 4-H since it is so large.
Horse Judging Team A possible horse judging team was discussed as we have much interest in it from other parts of the county. There is a judging camp in July at A&M, and a “how to” video on the website.
Parent Volunteers The importance of parent volunteers was brought up because Ms. Carson and Mr. Carville cannot head up every committee.
Program Meeting Prodecures We then had a quick “reminder” lesson on Parliamentary Procedure
Adjournment
It was moved and seconded for the end of the meeting. The meeting was adjourned at 8:21.
Recreation (Adult meeting, during recreation) We did not host any recreation

November 4, 2007 Monthly Membership Meeting

2008-03-21T23:37:00.000-05:00

Minutes for November 4th meeting
Codi Spence, President, brought the meeting to order at 2:15 P.M.
OLD BUSINESS:
November 10th Horse Show:
Distribute Flyers Everyone was encouraged to print the Show Flyer from the Web and post at any local barn, grocery, vet, feed store or stable.
Adult Volunteers are needed: Parents will be needed to help with the show .
Adult leaders are: Registration and Scoring and Award Distribution – Suzanne Harris, Concessions – Mark Kimbrough, Bake Sale – Betty Jane Enno, 4-H Booth and Tack Swap – Holly Carson. Arena set-up, judging, announcements, parking – Kathy Kentala
Web Site: Everyone was reminded that the Web Site continues to be improved with more items being added. The Web is the source for the most up-to-date information on the Club activities and information. Our web site is www.horsesrock.org
NEW BUSINESS
New Member Introduction: Casey Carville is from Tomball, TX, just northwest of Houston. Casey has 3 horses. One is a two-year-old and she is doing a futurity project with him. Casey is 16 years old and is a junior at Lake Travis High School. She has been competing at State in Abilene for the past 6 years as well as in District competitions. Casey won first for the past 4 years in Precision riding division with West Harris County 4-H mounted drill team at District, and second for the past 3 years in the open drill team division. In West Harris County 4-H Casey was an officer for the past 4 years serving as Historian, Recording Secretary, and Second Vice-President. Casey brings a lot of experience to our club. We are excited to welcome Casey to Horses Rock 4-H.
Meeting Changes
The Horses Rock General 4-H Membership Meetings (without horses) will be held the second Monday of each Month at 7 PM. The purpose for the change is to separate the ride meetings from the membership business meetings. A central location for the monthly membership meetings will additionally make membership to our club more available to others in Travis County. We are looking for a community room in the Westlake area. ANY SUGGESTED LOCATIONS ARE APPRECIATED. The format will include officer reports, votes, event planning, leadership development, and FUN. We will frequently feature speakers and special topic workshops. The meetings are an opportunity to develop leadership, participate in the running of the club, experience more that 4-H has to offer, and get to know each other better. The meeting will be horseless. Next meeting will be Monday night December 10th - location to be announced.
Officer Elections (Committee Chairmanships)
Elections will be held at the next membership meeting Dec. 10 7:00 P.M.
Senior Positions
President
Vice President (Programs)
2nd Vice President (Social)
3rd Vice President (Community Service)
Treasurer (Membership)
Junior or Senior Positions
Secretary (Fundraising and Courtesy)
County Counsel Delegate
Historian (Club Photography)
Monthly Meeting Days
- Meeting and riding days will be different
- 7:00 or 6:30 (meeting times) on the second Monday evening of each month
- Wednesday rides and 1st Sunday of the month rides will still happen
- Speakers
- Educational without horses
- Second Monday of every month-centrally located (Westlake)
- Meeting will last approximately 1 hr to 1 ½ hours
Misc
- The officers plan to introduce the “Honors Program” - each member has a project
- The officers want to have a end of year banquet for the Club
- The officers would like to initiate a Horses Rock Scholarship program
- Community Service – Horses Rock is going to be a partner in the Adopt a Highway for Pace Bend Park Road Highway 2322
- Adult Volunteers are needed to get involved in helping our Club with putting together a Horse Judging Team, Horse Quiz Bowl Competition, Vet Project, etc.
Casey moved the meeting be adjourned. Sarah seconded the motion. Meeting was adjourned at 3:04 pm